Have Copilot analyze content shared on-screen during a meeting

Step 1: Make sure the meeting was recorded with screen sharing activeTeams

Start the recording (More > Record and transcribe) before you share your screen, not after — if screen share was already running when recording started, or recording was paused and resumed mid-share, the capture can miss the visual entirely even though the transcript looks complete.

Step 2: Ask Copilot about something specific that was shown, not just saidCopilotTeams

Open the recap and ask a question that can only be answered by the visual — "what did the chart on slide 4 show" or "what was the number in the top-right cell of the spreadsheet" — rather than something that could be answered from the spoken transcript alone.

If Copilot can't answer specifically or falls back to a generic summary, that's a sign the screen content wasn't actually captured.

Step 3: Cross-check a visual reference against the original fileTeams

Open the actual document, slide, or spreadsheet that was shared and compare it line-by-line against Copilot's description before you treat it as reliable — a close-but-wrong read (the right chart, wrong numbers) is easy to miss if you only skim the recap.

Step 4: Note this capability when sharing the recap with othersTeams

Add a one-line note at the top of the recap (something as simple as "includes on-screen content") so recipients know decisions attributed to a shared slide or document, not just spoken comments, are backed by something they can go verify themselves rather than a transcript paraphrase.

Check the work

• Copilot's description of on-screen content matches the actual shared file.
• Decisions that were driven primarily by a visual (not spoken) are correctly captured.
• The recording was confirmed to include screen-share content before relying on this.

Source: Microsoft Tech Community, "What's New in Microsoft Teams — May 2026 — Build Edition"